PMS Sync

Nothing to migrate. Nothing to paste.

Kubo reads today's schedule out of the system you already run, then files the finished note, letter, and signed form back into the patient's chart. No migration. No double entry.

HIPAA compliant

WinOMS Connected

Today's schedule

  • 09:20 Consult — impacted #17
  • 10:05 Extraction x 4, IV sedation
  • 11:30 Implant review — 6 week
Schedule in Documents back
  • Consult note Synced
  • Referral letter Synced
  • Signed consent Synced

Trusted chair-side by

Today Main office · Op 2
From your PMS
  • 08:40 Consult — impacted thirds Dr. Okafor Note signed
  • 09:20 Extraction ×4, IV sedation Dr. Okafor Note signed
  • 10:05 Implant placement #30 Dr. Okafor In chair
  • 11:30 Post-op review — 6 week Dr. Okafor Confirmed
  • 13:15 Consult — full arch Dr. Alvarez Added 8:52am
Add-ons, cancellations and reschedules arrive as they happen — not in a copy that went stale at seven.

Into Kubo

Your day is already
on the screen.

Patients, appointments, providers, and locations come across from your PMS. Open Kubo and today's list is waiting — pick the appointment and start.

  • Nobody re-keys a chart Demographics and appointment details arrive with the schedule, so a case starts from the record your front office already built.
  • One list, not two systems Kubo shows the same day your practice is running. There is no second schedule to maintain and no window to reconcile at the end of it.
  • Every surgeon, every location Providers, operatories and offices map once. Each surgeon opens Kubo to their own day, in the practice they are working that morning.

Back to the chart

Everything you sign
files itself.

Approve a document in Kubo and it lands in the patient's chart in your PMS — as a note, or as a PDF where that's how your system keeps it. Nobody carries it across.

  • Signed first, filed second Write-back only runs once a clinician approves. Nothing drafts its way into the record.
  • Where you already file it Each document lands in the part of the chart your practice already uses for it — not in a Kubo-shaped folder beside it.
  • The front office just sees it Billing, referrals and recall find the document in the chart the same day, without asking anyone to send it over.

Pick a document — see where it lands

Consult note Signed 10:07
Chief complaint
Exam & findings
Assessment & plan
Filed to Chart · Clinical notes Format Note text + PDF In the chart before the patient reaches the front desk.
Operative report Signed 14:22
Procedure
Implants & materials
Post-op instructions
Filed to Chart · Clinical notes Format Note text + PDF Lot and serial numbers travel with the report, not on a sticker sheet.
Letter to the referring dentist Sent 10:24
Reason for referral
What we found
What happens next
Filed to Chart · Correspondence Format PDF Faxed or emailed to the referring office, then filed to the chart as sent.

Getting connected

How the connection
actually gets made.

Kubo talks to your PMS the way your PMS expects to be talked to. Your database stays where it is and keeps doing the job it already does.

  1. 01

    We connect to what you run

    A secure link to your existing database or your vendor’s interface — on the server in your back office, or the cloud instance you already pay for.

  2. 02

    We map your practice once

    Providers, locations, appointment types.

  3. 03

    You open Kubo to a full day

    No import, no parallel run. The schedule is there, and the first signed note syncs back.

The connection
Direction
Two-way — read schedule, write documents
Deployment
On-premise agent or cloud
In transit
Encrypted end to end
At rest
Encrypted, access logged

Running something that isn’t on the list? Tell us what you use — the next system we add is the one practices keep asking for.

Ask about your system
WinOMS
OMSVision
Open Dental
+ more

Integrations

Kubo speaks your PMS

Approve a note and it syncs back — write-up and PDFs in the patient record, in the system you already run.

Keep your PMS.
Lose the paperwork.

See Kubo pull a real schedule and file a finished note back into the chart — in the system you already run.