Consult note
6–10 minHistory, imaging, staging, and the treatment plan.
See ScribeROI · Oral surgery & periodontics
Your paperwork
has a price.
Every case in a surgical practice produces more than a note. There is an operative report, a letter back to the referring dentist, and often a narrative for the carrier. Put your own schedule into the calculator to see what those hours cost and how many of them Kubo returns.
- Built for OMS & perio
- Every input adjustable
One surgical case
Documentation - Consult note 6 min History, findings, CBCT, plan
- Operative report 9 min Impacted #17, #32 · IV sedation
- Referral letter 7 min Back to the referring dentist
- Post-op instructions 4 min Signed, filed, and sent home
Typing, one case 26 min
Not counted above:
- Perio narratives
- Pre-auth letters
- Post-op calls
The calculator
Put your own schedule
against the clock.
The defaults describe a three-surgeon practice running four clinic days a week. Change any of the five inputs to match your own schedule.
Surgeon time reclaimed
$336,900 / year
18 hrs back / week
842 hours / year
168 notes / week
Assumes Kubo removes about 80% of documentation time across 47 clinic weeks, since a clinician still reviews and approves every document. See the full arithmetic below.
Why surgical documentation costs more
One case,
six documents.
Most documentation tools were built around a single visit note. A surgical case produces several documents, each for a different reader and each requiring exact notation. That is why the hours add up faster than a generic estimate suggests.
Operative report
8–15 minFlap design, bone removal, membrane, graft material, and closure, usually written from memory hours after the case.
Referral letter
5–10 minWritten for the referring dentist, who needs different detail than the chart holds. Prompt letters keep referrals coming.
View LettersPerio narrative*
8–15 minProbing depths, attachment loss, prior therapy, and the medical-necessity justification the carrier requires.
Sedation record*
3–5 minAgents, doses, times, and monitoring, logged during the procedure.
Post-op notes
3–6 minThe day-three call, the healing check, and the suture removal each need an entry in the chart.
View Dialer* Perio narratives and sedation records are coming soon and may be offered as add-on modules. Ranges are illustrative; every practice documents differently.
The payback
What the hours
turn into.
Reclaimed documentation time shows up in three places in an oral surgery or periodontal practice.
Capacity
One slot back a day
1 consult × 4 days × 47 weeks = 188 consults a year, per surgeon
Charting time produces no revenue. Returning even part of it to the schedule lets the practice take cases it currently books three weeks out.
Referrals
The letter leaves today
Same afternoon instead of end of week
General dentists keep referring to surgeons who report back promptly. A letter that goes out the same day as the visit is the least expensive way to keep those referrals coming.
Retention
No charting after hours
Zero hours of after-dinner charting
Replacing an associate costs more than any software subscription, and hygienists and coordinators leave over the same unpaid evenings that surgeons do.
Compared with the alternatives
The note gets written
either way.
Every practice already pays for documentation in some form. Most of that cost never appears on an invoice.
Doing it yourself
Unpaid hours- Notes finished after dinner or between patients.
- Operative reports written from memory days after the case.
- Letters go out when there is a gap in the schedule.
A human scribe
A salary, per surgeon- Recruiting, training, and covering holidays, sickness, and maternity leave.
- Surgical vocabulary and tooth notation learned on your cases.
- The same process repeats at the next resignation.
A general AI scribe
Rework on every note- Designed around a medical visit note, not an operative report.
- Tooth numbering, quadrants, and graft and implant detail need manual correction.
- Referral letters, consents, and post-op follow-up stay manual.
Kubo
One system for the whole case- Consult note, operative report, referral letter, and post-op from one recording.
- OMS and periodontal notation, written in your practice’s own templates.
- Approved documents written back into the PMS you already run.
How the number is built
The arithmetic
behind the number.
The calculator uses the five steps below and nothing else. Check them before you quote the result to a partner.
- 01 surgeons × patients / day × clinic days notes per week
- 02 × minutes documenting per patient documentation minutes
- 03 × 80% removed by Kubo minutes reclaimed
- 04 ÷ 60 × 47 clinic weeks hours reclaimed per year
- 05 × your value per hour annual value
Change any assumption you disagree with. There is no hidden multiplier behind the sliders.
What the model assumes
- Kubo removes 80% of documentation time
Kubo drafts the document and a clinician reads, corrects, and approves it. That review time stays in the day, so the model does not assume documentation disappears entirely.
- 47 clinic weeks a year
Leaving room for holidays, courses, and the weeks the practice is closed or running short.
- One documentation block per patient
A case that produces a note, an operative report, and a letter is counted once, at the minutes-per-patient figure you set.
- You set what an hour is worth
Use production per chair hour, an associate’s hourly compensation, or the value you place on an evening at home. The model accepts any of them.
What it leaves out
- Referral letters, consents, and pre-authorization narratives
- Post-op calls and the follow-up list
- Coordinator and front-desk time spent chasing documents
- Additional cases the schedule can take once charting time is freed
Kubo handles all of this as well, so the estimate is conservative.
Book a DemoQuestions & answers
The questions we hear most, answered plainly.
Where do the default numbers come from?
They describe a three-surgeon practice running four clinic days a week and are only a starting point. Every input can be changed, and the minutes-per-patient default is set below what a case with an operative report and a referral letter typically takes.
Is it realistic that Kubo removes 80% of documentation time?
It is the model’s assumption, not a measurement of your practice. Kubo drafts the documentation and a clinician still reads, corrects, and approves it, so the time never reaches zero. If you want a more cautious estimate, halve the result. In most practices the numbers still justify the subscription.
We already use a general AI scribe. Would this change anything?
Measure edit time rather than draft time: how long your surgeons spend fixing tooth notation, rewriting operative reports, and producing referral letters by hand. That is the time a specialty-built system removes, and it is where the hours in this calculator come from.
How quickly does it pay back?
Kubo is a per-surgeon subscription, so payback is a comparison between that figure and the value you put on an hour. In most oral surgery and periodontal practices the threshold is well under an hour per surgeon per day. Bring your own numbers to the demo and we will work through the arithmetic with you.
Can we measure this after go-live instead of estimating it?
Yes. The measurable signals are documents drafted, time from case close to signed note, and the share of referral letters that leave the same day. We review them with your practice at 30, 60, and 90 days.
Does the estimate assume we change PMS?
No. Kubo writes approved documents back into the system you already run, so nothing in the model depends on a migration or a change to how the front desk works.
See it on your own cases
and check the math.
Bring a week of your schedule to the demo and we will run the model against your visit counts and templates.