Get patient consent
Choose a consent process that fits your practice and make it part of every visit.
Safety at Kubo
Kubo listens during the case to draft documentation. Audio is discarded after transcription, identifiers are removed before processing, and PHI is never used to train models.
The lifecycle
Kubo captures the case as you work, turns it into a note you approve, and discards what it does not need.
Kubo captures the conversation in real time. No separate recorder or audio file to manage.
Speech is converted to a structured transcript used to draft your note.
Once transcribed, the audio is deleted. No recording is kept.
Identifying details are removed before processing.
You review the draft, make edits, and sign. Nothing is added to the chart until then.
Transcripts and notes can be deleted on request at any time.
PHI & AI
Models are trained only on de-identified data. Audio, transcripts, and notes containing PHI are never used.
Using Kubo safely
Kubo handles privacy and security at the platform level. Your team supports that with three practices.
Choose a consent process that fits your practice and make it part of every visit.
Review each draft, make any edits, then sign it into the patient record.
Give every team member their own login and role. Don’t share accounts.
The questions we hear most, answered plainly.
Consent requirements vary by state, so your practice decides how to handle it. We recommend making it a routine part of the start of each visit.
No. Kubo transcribes the conversation in real time and discards the audio. No recording is stored.
No. Models are trained only on de-identified data. Identifiable audio, transcripts, and notes are never used for training.
Identifying details are removed before content is processed, and all data is encrypted in transit and at rest.
Kubo produces a draft. You review every note, operative report, and referral letter, make corrections, and sign before anything is written to the chart.
Access is role-based. Assistants can prepare and review a draft, but only a clinician can sign and finalize it. See the Security page for details on access and audit logging.